Virtual Dispatcher System
Route Optimization & Dispatch Automation
A custom-built system that connects your existing tools with intelligent route optimization—no SaaS subscriptions, no vendor lock-in.
Prepared for KW Environmental | Kim Anderson, Vice President | January 2026
Your Current Technology Stack
Solid tools—but operating as disconnected silos
Service Fusion (CRM)
- Customer records & job history
- Recurring service schedules
- Invoicing & billing
⚠️ Cannot optimize route order or sequence stops
Samsara (Fleet Telemetry)
- Real-time GPS tracking
- Hours of Service (HOS) status
- Vehicle diagnostics
⚠️ Data isolated from scheduling decisions
The Gap: Neither system understands waste-hauling constraints like tank capacity, disposal site routing, or automatic dump run insertion. You or your drivers spend 30-60 minutes daily planning routes manually.
Where Fleetillo Fits
Fill the gap with fleet flow intelligence
|
Service Fusion
The CRM
|
Fleetillo
The Brain
|
Samsara
The Eyes
|
✓ You Own This System
This is not a SaaS subscription. It's a custom-built system that you own outright—all code, configurations, and integrations. No vendor lock-in, no recurring license fees, no dependency on a third party.
Your System, Your Way
This is a partnership, not a subscription
No Monthly SaaS Fees
One-time investment, not an endless subscription. No per-user fees, no tier upgrades, no surprise charges.
Full Source Code Ownership
You own every line of code, every configuration, every integration. It's yours outright.
Customize as You Grow
Modify the system as your business evolves. Add features, change workflows—no permission needed.
No Vendor Lock-in
Hire any developer to maintain or extend. You're never dependent on us to keep it running.
✓ Your Data Stays Yours
Complete control over your data. Host it where you want, back it up how you want, access it whenever you need. No data hostage situations.
Fleetillo Application Demo
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ROI Calculator
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Implementation Plan
Phased approach with go/no-go decision points at each stage
Phase 0: Discovery
- Service Fusion API access
- Samsara API access
- Data mapping document
- Technical feasibility
Phase 1: Foundation
- Service Fusion sync
- Manual push-button dispatch
- Instant driver notifications
Phase 2: Intelligence
- Custom vehicle constraints
- Smart disposal routing
- Capacity-aware optimization
Phase 3: Automation
- Batch auto-dispatch
- Approval queue
- Live route changes
Low-Risk Approach: Each phase delivers tangible value. You can evaluate progress before proceeding. Phase 0 confirms feasibility before major investment—if APIs don't work as expected, you're only out $3K with full documentation.
Investment Summary
| Phase | Investment |
|---|---|
| Phase 0: Discovery & Validation | $3,000 |
| Phase 1: Foundation + Manual Dispatch (CRM Integration) | $9,000 |
| Phase 2: Route Intelligence (Custom Capacity + Disposal Management) | $10,500 |
| Phase 3: Virtual Dispatcher (Batch Auto-Dispatch + Route Changes) | $10,500 |
| Total Project Investment | $33,000 |
Payment Terms
- 50% of each phase due at kickoff
- 50% due upon milestone acceptance
- Net 15 payment terms
Optional: Monthly Support
- $1,500/month retainer
- Hosting, bug fixes, enhancements
- Monthly check-in call
Return on Investment
| Value Driver | Annual Value |
|---|---|
| Dispatcher position deferred | $40,000 – $55,000 |
| Fuel savings (15% reduction) | $5,000 – $7,000 |
| Additional stops per truck (2-3/day) | $40,000 – $60,000 |
| Planning time reduction (80%) | $6,000 – $9,000 |
| Total Annual Value | $91,000 – $131,000 |
Walk Away Self-Sufficient
Full Source Code
All code, configurations, and integrations. Hire any developer to maintain or extend.
Technical Documentation
Architecture, API references, deployment guides—everything to maintain the system.
User Documentation
How-to guides for daily operations so your team operates independently.
Training & Handoff
Hands-on walkthrough so your team can run the system without us.
✓ No Ongoing Dependency
You choose what happens next: self-host and manage internally, or opt for our support retainer. Either way, you own the system outright with no lock-in. We succeed when you can operate independently.
Next Steps
Sign Discovery
Approve Phase 0 ($3K)
Discovery Work
API validation
(2 weeks)
Review & Decide
Go/no-go on
Phase 1
Build Phases
Sign-off each phase
Investment
Payback
Value
We look forward to partnering with KW Environmental on this initiative.